**Boca Farmers Market
Vendor Guidelines & Participation Terms**
Important Notice
Submission of a vendor application does not guarantee acceptance. Market Management reserves the right to approve, deny, or remove vendors at its sole discretion. Approved vendors will be contacted directly to confirm participation.
Market Information
Boca Farmers Market
4950 Communication Avenue, Boca Raton, FL 33432
Every Sunday, year-round
9:00 AM – 1:00 PM
Participation & Agreement
Participation in the Boca Farmers Market constitutes acceptance of and agreement to all guidelines, policies, and terms outlined in this document, including but not limited to operational requirements, safety standards, payment terms, insurance requirements, cancellation policies, refund policies, weather policies, and indemnification provisions. These terms apply to all vendors, participants, employees, representatives, and volunteers associated with a vendor’s booth. These guidelines are incorporated by reference into all vendor applications, approvals, communications, and participation in the market.
Vendor Application Information
Vendors are required to fill out an application through the Boca Farmers Market website.
Products for Sale
Vendors may sell only items that have been submitted and approved by Market Management. Any additions or changes to products require prior written approval. Unapproved items may be removed immediately and may affect future participation.
Booth Space & Equipment
Vendors are provided a 10’ x 10’ booth space. Vendors must supply their own white 10’ x 10’ tent, unless otherwise approved Vendors are responsible for all tables, table coverings, chairs, signage, and equipment Use of non-standard tents, generators, smokers, barbeques, or other cooking devices requires prior approval. Vendors are solely responsible for obtaining and maintaining all required permits, licenses, and approvals, which must be available onsite for inspection.
Setup, Operations & Breakdown
Setup begins at 7:45 AM Booths must be fully set up by 8:30 AM. Vendors arriving after 9:00 AM may not be accommodated. Breakdown may not begin before 1:00 PM. Vendors must vacate the site by 2:00 PM, removing all materials and trash.
Safety & Tent Requirements
Each tent leg must have a minimum of 20 lbs per leg (80 lbs total) Weights must be properly secured at all times Tents must be clean, stable, and in good condition Vendors are responsible for any damage or injury caused by their tent, equipment, or displays.
Generators
Small, quiet generators under 5KW may be permitted with prior approval. Generators that are loud, smoky, or disruptive may be required to be shut down at Market Management’s discretion.
Booth Standards
Vendors must remain within their designated booth space. Tables must be covered with clean tablecloths. Pricing must be clearly visible. Booths must be clean and professional. Subletting or sharing booths is not permitted
No Exclusivity
The Boca Farmers Market does not guarantee exclusivity. Multiple vendors may offer similar or comparable products. Participation does not confer exclusive rights to sell any product category.
Market Management reserves the right to manage booth appearance, vendor mix, site layout, and booth placement to maintain a balanced, high-quality, and safe market environment.
Weather Policy (Rain or Shine / Vendor Discretion)
The market operates rain or shine. Market Management will make reasonable, good-faith determinations regarding market operations based on weather conditions, site safety, and guidance from property management or local authorities. Vendors are not required to attend or operate during periods of inclement or unsafe weather. The decision to attend, arrive late, remain on-site, or depart early due to weather conditions is solely at the vendor’s discretion and risk. If a vendor elects not to attend, arrives late, or leaves early due to weather conditions, vendor fees remain due and non-refundable, and the missed market remains part of the paid billing period. Market Management is not responsible for vendor decisions related to weather, nor for any loss, damage, or injury resulting from a vendor’s choice to attend or not attend during inclement conditions.
Cancellation, Refunds & Credits
Vendor fees are non-refundable. No refunds or credits are issued, including if the market is canceled by Market Management. If Market Management, in its sole discretion, agrees to issue a refund or credit: Approved refunds or credits will be reduced by applicable service, administrative, and/or credit card processing fees.
Refunds or credits will be issued net of such fees Market Management reserves the right to cancel market dates due to emergencies, government directives, or unforeseen circumstances.
Payment Terms
Vendor payments are processed automatically every four (4) weeks. Vendors commit to four (4) consecutive markets per payment period. Missed markets remain part of the paid period. Payments must be made electronically. Cash or checks are not accepted. Vendors may cancel future participation prior to the next billing cycle.
Insurance Requirement
All vendors must maintain appropriate insurance coverage and provide two (2) separate Certificates of Insurance (COIs) prior to participation in the Boca Farmers Market. Vendors without valid COIs for both entities may not be permitted to participate.
Independent Vendor Relationship
Vendors are independent contractors and are not employees, partners, agents, or representatives of the Boca Farmers Market or Market Management. Participation does not create any employment, partnership, joint venture, or agency relationship.
Compliance With Laws
Vendors are solely responsible for complying with all applicable federal, state, county, and local laws, regulations, health codes, labeling requirements, and licensing requirements related to their products and operations.
Indemnification & Hold Harmless
To the fullest extent permitted by law, vendors agree to indemnify, defend, and hold harmless The Market Crew, LLC, Boca Farmers Market, Cove Farmers Market, Real Food Boca, LLC, and their respective owners, officers, employees, volunteers, partners, property owners, property managers, and affiliates from any claims, damages, losses, liabilities, costs, or expenses (including reasonable attorney’s fees) arising out of or related to vendor participation, products, equipment, conduct, or failure to comply with market rules. Vendors participate at their own risk. Market entities are not responsible for loss, theft, damage, or injury to vendor property or personnel.
Force Majeure
Market Management shall not be liable for failure or delay in performance due to causes beyond its reasonable control, including but not limited to acts of God, severe weather events, fire, flood, government orders, public emergencies, or site unavailability.
Site Conditions & Assumption of Risk
The market is held outdoors and may involve uneven surfaces, weather-related conditions, crowds, and other typical outdoor risks. Vendors voluntarily assume all risks associated with participation and agree to exercise reasonable care at all times.
Final Note
These guidelines are intended to ensure a safe, professional, and welcoming market for all. Market Management reserves the right to interpret, enforce, and update these terms as necessary.